You upload documents from your browser or computer, find them from a single word and decide who sees them. Here’s how, without the jargon.
The core features are the same in all three. What changes is who uses it and who runs it.
For people who work alone: individuals and freelancers.
For companies and firms where several people work.
For municipalities, public bodies and schools.
In the Business and Public sector plans the archive is organised on three levels. Let’s take an example: Pippo srl.
Your company or public body. It has the purchased storage, a maximum number of users, its own security rules and one or more administrators. Organisations stay separate from each other, even when they are two companies in the same group: they can’t see each other.
These are your internal departments: Administration, Finance, Engineering. Each space has its own files and members. Non-members can’t see those files anywhere, not in lists and not in search. One person can belong to several spaces, and they all use the same purchased storage.
The organisation’s administrator creates users and spaces, decides who belongs to each and can set a storage limit for an individual user. Every user also has personal files that only they can see.
WorkspaceAdministration
WorkspaceFinance
WorkspaceManagement
Pippo srl has one organisation, one purchased storage and one administrator. Rossi and Bianchi work in Administration, Verdi and Neri in Finance. The director is in the Management space and is also a member of the other two. Each department sees only its own documents.
In the organisation
In a workspace
The organisation’s administrator does not automatically see the files in spaces they are not a member of. If they decide to add themselves to a space, the action is logged. Each user’s personal files remain visible only to them.
In the Personal plan there are no organisations or workspaces: there is your account, with your files.
From the moment you upload it to when, perhaps, you delete it.
In the browser, by dragging it onto the page, or by copying it into the app’s folder on your computer.
Every uploaded file goes through antivirus. An infected file never enters the archive.
Text in PDFs, documents and scans becomes searchable. Word, Excel, PowerPoint and PDF files are previewed, with previews generated on our servers.
When the file changes, the previous version is kept and can be restored. Versions count towards your storage.
You restore it from the trash, on the website or in the app. The trash counts towards your storage too, until you empty it.
Upload, open, share and delete go into a signed log kept for 24 months. Armada’s actions too.
To send a document to a client, a professional or a citizen, you don’t need an attachment.
With a password, expiry date and download limit. You get a notice when it’s opened and switch it off whenever you like. The watermark is included in every version: you switch it on for each link.
You send a link and whoever receives it, even without an account, uploads documents into one of your folders (available as a module).
With the Windows, macOS and Linux app, a folder on your computer stays in step with the archive, both ways.
No. In the Business and Public sector plans each department works in its own workspace: non-members can’t see those files anywhere, not in lists and not in search. One person can belong to several spaces.
Only you can see your personal files. The organisation’s administrator does not automatically see the files in spaces they are not a member of; if they add themselves to a space, the action is logged. Armada’s actions as the provider go into the log too.
The app notices: when many files change all at once, or get suspicious extensions, it pauses uploading and warns you, so the encrypted files don’t replace the ones in the archive. The archive emails you and your administrators. And if something has already been uploaded, the previous versions stay in the archive: with Restore to a date you get your files back as they were before the attack. From the website you can also disconnect the affected computer. By default we keep the last 10 versions of each file, for up to 30 days (other values can be agreed in the Business and Public sector plans): the sooner you notice, the better.
With the desktop app, yes: the files in the folder stay on your computer, you open and edit them offline, and they sync when the connection is back. If the same file has also changed in the archive meanwhile, the app creates a copy instead of overwriting. In the browser you need a connection.
In the Personal plan you copy your files into the app’s folder or upload them in the browser. In the Business and Public sector plans there is assisted migration: we move your existing archive for you, even from a disk you send us if it is very large.
The big international cloud services are good tools for many uses. ArchiviOnline.it is built for working documents: the data stays in the Italian datacentres of an Italian company; no document goes through external services, not even for previews; every action, the provider’s included, is logged; and support is in Italian.
We’ll show you the archive and how workspaces work. Free 7-day demo version, on request.
