Who it’s forSchools
Your school’s documents, with the right people.
Student records office, staff office and teachers work in private spaces. When staff change, access is updated in a few steps.
Everyday problems
Staff who change every year
Supply teachers and yearly contracts: people who come and go.
Pupils’ data
Pupils’ documents, often about minors, need the utmost care.
The school office computer
If it breaks or is hit by ransomware, everything stops.
How ArchiviOnline.it solves them
Users who come and go
The administrator creates users, adds them to the right spaces and removes them when their contract ends.
Offices and teachers kept apart
Student records, staff office, teachers: each sees only its own workspace.
Two-step verification from day one
We set it up as mandatory for everyone; the school manages it from the settings.
Versions and trash
A file that was overwritten, deleted or encrypted can be recovered. With Restore to a date, available as a module, a folder or the whole archive goes back to how it was at a given date, with a preview and the option to undo.
Devices you can disconnect
A lost computer can be disconnected from the archive.
Electronic records registration
Available as a module of the public sector plan: it helps the school office manage electronic records registration (protocollo informatico), with registrations and the protocol mark, incoming and outgoing PEC and the daily register. The daily register must be sent to an accredited preservation provider, because the preservation required by Italian law is not included.
Good to know
ArchiviOnline.it stores the school’s working documents, with electronic records registration (protocollo informatico) as a module. It is not an electronic class register and does not provide the preservation required by Italian law (conservazione a norma): for that you need an accredited preservation provider.
A typical day
A supply teacher arrives: the administrator creates the user and adds them to the Teachers space.
The staff office searches for a contract by name and finds it inside the scan.
A circular is updated: the previous version can still be viewed.
When the contract ends, the supply teacher’s user is removed from the spaces.
The recommended plan
ArchiviOnline.it Public sector
The public sector plan works for schools too: strict settings from day one.