ArchiviOnline.it Public sector
Your organisation’s documents stay in Italy, under your control.
An archive for your organisation, kept apart from other customers, in Armada’s Italian datacentres, with stricter settings active from day one.
- Separate organisation
- Data in Italy
- Helps you comply with the GDPR, with an Art. 28 agreement
- AES-256 encryption
- Armada is ISO/IEC 27001 certified
- Migration, even by disk
Stricter rules, already in place
Two-step verification, already mandatory
We set it up as mandatory for every user from day one. Your organisation manages it from the settings.
Links always protected
At handover we make a password and an expiry date mandatory for every public link.
No external services
No document is sent to external services, not even for previews. Only what you ask for leaves, for example the mirror copy to your own storage.
Signed log
Every action, including Armada’s, is logged and kept for 24 months.
Retention and legal hold
Retention rules and a legal hold on documents (not the preservation required by Italian law).
Departments and users
The organisation’s administrator creates users, organises departments into private workspaces and can set a storage limit for an individual user.
Electronic records registration
The Protocol and records management module helps you manage electronic records registration (protocollo informatico): registrations with their signature, incoming and outgoing PEC with receipts, the daily register. The daily register must be sent to an accredited preservation provider: legal preservation (conservazione a norma) is not included.
Modules when you need them
Dossiers, Email and PEC, To approve, Document requests, Expiring and Restore to a date: available as modules, added to your plan when you need them.
On your computer, with the app
With the app for Windows, macOS and Linux every employee has on their computer their own files, their office’s workspaces and the folders colleagues share with them.
Only from the body’s network
If the body decides so, the archive opens only from its network addresses: outside its offices, access is refused.
Ransomware protection
If a virus encrypts the files on a computer, the app pauses uploading and the archive emails the user and the administrators; before deleting many files or a shared folder the app always asks first. Previous versions stay, and with Restore to a date you go back to before the attack.
An example: a municipality’s departments
The finance office, planning office and general office each work in their own workspace. The town clerk is a member of all three. One purchased storage, one administrator for the organisation.
How organisations, workspaces and roles work-
WorkspaceFinance office
- Russo
- Esposito
- The town clerk
-
WorkspacePlanning office
- Romano
- Colombo
- The town clerk
-
WorkspaceGeneral office
- The town clerk
Document management, not legal preservation
ArchiviOnline.it stores, organises and protects the working documents of your departments. For the preservation required by Italian law (conservazione a norma) the organisation relies on a qualified provider.
Email and PEC, together with your documents
Connect your mailboxes (IMAP, PEC, Gmail, Google Workspace and Microsoft 365): messages arrive in the archive with attachments and acceptance and delivery receipts, and the mailbox stays as it is. Available as a module.
How email and PEC archiving worksRules and requirements
- GDPR
- Data processed in Italy and a log of every action. Armada acts as data processor, under the data processing agreement you download from the archive in Plan & service.
- NIS
- ARMADA S.r.l. is registered as a NIS entity.
- ISO
- The management system of ARMADA S.r.l. is certified ISO 9001:2015, ISO/IEC 27001:2022, 27017:2015 and 27018:2019.
How we get started
A meeting with your IT contact
Together we look at departments, users, storage and requirements.
We prepare the archive
With the stricter settings already on.
We move the documents
With an assisted migration we transfer your existing archive.
Frequently asked questions
Does the data leave Italy?
No. It stays in Armada’s Italian datacentres and is not sent to external services, except the copies the organisation asks for.
Who runs the archive?
The organisation’s administrator manages users and storage. Armada runs the infrastructure, and its actions are logged too.
How much does it cost?
€96 per user per year (minimum 10 users) plus organisation storage, from €120 per year for 100 GB; VAT excluded, yearly billing. For example 20 users and 500 GB cost €2,220 per year. Set-up (classification scheme, configuration, training, migration) is quoted on request.
Can we bring our existing archive?
Yes, with an assisted migration.
Can departments see each other’s documents?
No. Each department works in its own workspace: non-members can’t see those files, not even in search.
Can we have a dedicated instance?
Yes. A dedicated instance, on a virtual machine reserved for your organisation, is available as an add-on, on quotation.
Let’s talk with your IT contact.
We’ll show you the archive and the stricter settings already in place.