Who it’s forMunicipalities and public bodies
Your departments’ documents, in Italy and under control.
Finance, planning, registry office: each department works in its own private space, with two-step verification that we set up as mandatory for everyone.
Everyday problems
The old server in the town hall
Shared folders age, and a fault or ransomware puts years of documents at risk.
Each department has its own documents
Not every department should see everything.
Exchanges with professionals and citizens
Plans and documents go back and forth by email, with no way of knowing who opened them.
Where is the data?
The organisation must know where its documents are and who can access them.
How ArchiviOnline.it solves them
Two-step verification from day one
We set it up as mandatory for every user from day one; your organisation manages it from the settings.
One department, one private space
People who aren’t members of a workspace can’t see its files, not even in search.
Data in Italy
Documents stay in Armada’s Italian datacentres and are not sent to external services, not even for previews. Only what you ask for leaves, for example the mirror copy to your own storage.
Signed log, including the provider
Every action, including Armada’s, is logged and kept for 24 months.
Protected links for professionals and citizens
Password, expiry date and download limit, and a notice when the document is opened.
Assisted migration
We move the documents from your current shared folders into the archive.
Electronic records registration
Available as a module of the public sector plan: it helps you manage electronic records registration (protocollo informatico), with registrations and the protocol mark, incoming and outgoing PEC with receipts, and the daily and emergency registers. The daily register must be sent to an accredited preservation provider, because the preservation required by Italian law is not included.
Dossiers and classification scheme
Available as a module: collect the documents of a procedure in a dossier, classified with your classification scheme and with the metadata of Annex 5 of the AgID Guidelines, without moving them out of their folders.
Restore to a date
Available as a module: after a mistake or ransomware, bring files back to how they were at a given date and time, with a preview and the option to undo.
Good to know
ArchiviOnline.it is a document management system for your departments, with electronic records registration (protocollo informatico) as a module. It does not provide the preservation required by Italian law (conservazione a norma): for that, including the daily protocol register, your organisation keeps relying on an accredited preservation provider.
A typical day
In the finance office, a search for “waste disposal” finds the decision, even though it is a scan.
The planning office sends drawings to an external professional with a password-protected link valid for two weeks.
A new employee joins the registry office: the administrator creates the user and adds them to the right space.
The manager checks the day’s actions in the log, including the provider’s.
The recommended plan
ArchiviOnline.it Public sector
The public sector plan starts with the strictest settings already in place. A dedicated instance for your organisation is available as an add-on, on quotation.